Job Description:

Reports to:                                    The Head of Administration in the Corporate Secretary’s Department.

Responsibilities:

• Attend meetings of Makivvik’s governing bodies;
• Develop meeting agendas with the various departments of Makivvik;
• Take accurate record of what is discussed and any actions raised;
• Ability to listen in multilingual and noting them;
• Produce Corporate Meetings Minutes in standardized format, and review with supervisor and concerned departments;
• Update and circulate Action Items for follow up;
• Keep record of finalized minutes and resolutions;
• Distribution of finalized documents in due time;
• Ensure the proper filing of official Corporation’s documents;
• Assist supervisor in the development and maintaining of a proper filing system in Kuujjuaq and Montreal office;
• Be available to travel, as requested;
• Perform other related duties within the scope of the position or as requested by supervisor.

Qualifications:

• Vocational Studies in Minute Taking or two (2) years of experience;
• Great communication skills in at least two (2) of the three (3) languages: Inuktitut, English and/or French;
• Excellent knowledge of Microsoft Office (Word, PowerPoint, Excel, etc.);
• Knowledge of Nunavik and the Inuit culture and traditions, is important;
• Ability to meet deadlines and work under pressure;
• High level of integrity, confidentiality and accountability;
• Strong work ethic and positive team attitude;
• Organized, reliable, strong prioritization and execution skills.

Benefits: