Job Description:

REPORTING TO:                The Head of Administration in the Corporate Secretary Department.

Responsibilities:

• Attend meetings of Makivvik’s governing bodies;
• Develop meeting agendas with the various departments of Makivvik Corporation;
• Take accurate record of what is discussed, and any actions raised;
• Ability to listen in multilingual and noting them;
• Produce Corporate Meetings Minutes in standardized format, and review with supervisor and other concerned departments;
• Update and circulate Action Items for follow up;
• Keep record of finalized minutes and resolutions;
• Distribution of finalized documents in due time;
• Ensure the proper filing of official Corporation’s documents;
• Assist supervisor in the development and maintaining of a proper filing system in the Kuujjuaq and Montreal office;
• Responsible for coordinating requests of translations by outsourcing all official documents for the corporation;
• Maintain list of translation/ interpretation and transcribing contractors;
• Maintain Corporate translation of documents;
• Travel when required;
• Any other related duties deemed necessary by the Supervisor.

Qualifications:

• Vocational diploma in minute taking or two (2) years of related experience;
• Excellent communication skills in at least two (2) of the three (3) languages: Inuktitut, English and/or French;
• Great knowledge of Microsoft Office Excel/Word/PowerPoint;
• Reliable, autonomous, and highly motivated;
• Good team player;
• Good organizational, time management and prioritizing skills.

Benefits:

All marginal benefits available to employees of the Corporation as outlined in the Makivik Corporation Human Resources Policy Manual.