Job Description:

Reports to:                                    The Co-Director in the Economic Development Department

The Economic Development Department is searching for an individual to work in an environment where teamwork and professionalism is emphasized.

Responsibilities:

• Management of web/telephone and email based enquiries, allocating to the relevant departmental staff member in a professional manner and direct client to appropriate staff;
• Undertake desktop-based research to support the economic development team in identifying new opportunities, when necessary;
• Develop and maintain personal knowledge of priority sectors and Nunavik trends;
• Support the economic / business development team on key projects;
• Develop a network of operational contacts in Nunavik that support the work of the senior staff;
• Develop and update as required, departmental active file lists, file objectives and status;
• Prepare departmental reports, memos and documents;
• Take minutes at staff and other meetings as requested and update departmental calendars;
• Assist in the preparation of meeting agendas and supporting material for distribution;
• Ensure the timely distribution of material to senior departmental staff;
• Assist in the planning and preparation of meetings and conference telephone calls;
• Assist co-directors to create action list for management staff from Board and Executive meetings;
• Prepare and send outgoing faxes, mail, and courier parcels;
• Make travel, meeting and other arrangements for staff;
• Coordinate special travel and cargo arrangements;
• All other related duties to the secretarial and administrative functions of the department;
• Undertake additional training as the need arises;
• Be available to travel, as requested;
• Perform other related duties within the scope of the position or as requested by supervisor.

Qualifications:

• High School Diploma or equivalent;
• Three (3) or more years of related experience;
• Good communication skills in at least two (2) of the three (3) languages: Inuktitut, English and/or French;
• Great computer skills : Microsoft Suite (Excel, Word, PowerPoint, etc.);
• Knowledge of computer software such as database programs, office productivity software and accounting software;
• Ability to report / letter writing skills;
• Reliable, autonomous and highly motivated;
• Analytical and research skills, an asset;
• Demonstrate the ability to set up and maintain a filing system.

Benefits:

All marginal benefits available to employees of Makivvik as outlined in the Makivvik Human Resources Policy Manual.