Job Description:

Reports to:                                   The Assistant Director – President’s Department in the President’s Department.

Responsibilities:

• Perform secretarial and administrative duties;
• Attend meetings, as and when required, take notes, prepare meeting minutes, and list action items;
• Assist with managing the agenda and logistics for meetings (travel, etc.);
• Assist in coordinating travel arrangements for department staff and special events, prepares itineraries and maintains travel documentation;
• Prepare and maintain the calendar;
• Take calls, emails and requests addressed to the Senior Management;
• Determine matters of top priority and handle accordingly;
• Relay information and correspondences between the Senior Staff and department Managers;
• Distribute correspondence and information within the corporation, its subsidiaries as well as various federal and provincial government organizations;
• Preparation of certain official documents including drafting letters and correspondence;
• Assist other department’s staff with logistical and clerical duties;
• Ensure the hard copy and electronic filing of administrative documents;
• Be available to travel, as requested;
• Perform other related duties within the scope of the position or as requested by supervisor.

Qualifications:

• Possess a DEC in Administration, or 5 years of relevant experience;
• Effective communication skills in at least two (2) of the three (3) languages: Inuktitut, English and/or French;
• Great computer skills : Microsoft Suite (Excel, Word, PowerPoint, etc.);
• Knowledge of Nunavik Regional and Local Organizations structure is an asset;
• Knowledge of Nunavik political system and its applicability is an asset;
• Experience with legal and political affairs an asset.

Benefits:

All marginal benefits available to employees of Makivvik as outlined in the Makivvik Human Resources Policy Manual.